Deputy

What is Deputy?

Deputy is a leading workforce management platform for scheduling and time tracking, built for shift based businesses. Founded in 2008, it lets managers build and share schedules quickly, track time and attendance via mobile, web or kiosk, manage shift swaps and availability, and control labor costs and compliance, with hours flowing to payroll. Praised for an intuitive interface that needs minimal training and strong mobile capabilities, Deputy helps businesses staff shifts efficiently and track hours accurately, while giving employees an easy way to see schedules and clock in. For robust scheduling and time tracking, Deputy is a top choice.

Deputy's distinction is combining strong scheduling and time tracking with excellent usability and mobile. It scores highly on ease of setup and support, with an intuitive experience that managers and employees pick up quickly, and robust shift management, making it a favourite for shift based businesses. That balance of capability and ease, with strong integrations like Gusto, sets it apart.

Who Deputy is best for

Deputy is best for shift based small and mid sized businesses that want robust scheduling and time tracking with strong mobile and integrations, across retail, hospitality, healthcare and services. It suits businesses prioritising capable, easy workforce management. It is a weaker fit for teams wanting the cheapest possible tool, where When I Work fits, restaurants wanting an industry specific tool, where 7shifts fits, or enterprises needing a full HCM, where UKG fits.

Key features

The core strengths are fast schedule building and sharing, time and attendance via mobile, web and kiosk, shift swaps and availability, and labor cost and compliance tracking. Deputy offers break and overtime rules, team communication, reporting, and integrations with payroll and POS like Gusto and Xero. Its robust scheduling and time tracking, ease of use, and strong mobile are its defining advantages.

Deputy pricing

Deputy is priced per user per month, with plans from around 5 US dollars per user for its scheduling or time tracking, and higher plans combining both with more features, plus a free trial. Pricing scales with headcount. Its per user model is affordable for shift businesses, with costs rising as teams grow. Choose the plan matching your needs. Confirm current figures on the Deputy pricing page.

Integrations and ecosystem

Deputy integrates with payroll and accounting tools like Gusto and Xero, POS systems, and HR platforms, so scheduled and tracked hours flow to payroll and connect to the tools businesses use. Its integrations, particularly strong with payroll and POS, make it a connected hub for scheduling, time and labor data, reducing manual work.

Deputy and labor management

A core strength is labor management: Deputy tracks labor costs against schedules in real time, flags overtime and compliance issues like breaks, and helps optimise staffing to demand, which directly affects profitability for shift businesses. For managers who need to control labor costs and stay compliant, this real time labor insight is a key reason to choose Deputy.

Ease of use and support

Deputy is praised for an intuitive interface requiring minimal training and strong support, scoring highly on ease of setup and support, which drives quick adoption by managers and frontline staff. Its G2 reviews highlight scheduling, time tracking and mobile ease, with per user cost as teams grow the main consideration.

Is Deputy worth it?

For shift based small and mid sized businesses that want robust, easy scheduling and time tracking with strong mobile and payroll integration, Deputy is one of the best choices available. The main caution is that very cost conscious teams may prefer When I Work, restaurants 7shifts, and enterprises a full HCM like UKG, but for capable, usable workforce management Deputy excels.